01
Cleanup & Catch-Up
UNDEPOSITED FUNDS: THE JUNK DRAWER THAT ATE YOUR REVENUE
Why customer payments pile up there, how it overstates income, and how matching payments to real bank deposits gets it back to zero.
Read ItSHOP TALK · BOOKKEEPING TIPS FOR THE TRADES
THE STUFF YOUR LAST BOOKKEEPER NEVER TOLD YOU.
Short, straight answers to the bookkeeping messes we see in trades businesses every week.
We've spent 20 years in trades books, and the same problems show up again and again. Different company, different logo, same financial dumpster fire. Here's what causes them, how to spot them in your own QuickBooks file, and what clean looks like. No jargon. No fluff. Just the fix.
All posts
Cleanup & Catch-Up
ServiceTitan, Housecall Pro & Jobber
Payment Processors
Payroll
Job Costs & COGS
QuickBooks How-To
Year-End & Your CPA
02
ServiceTitan, Housecall Pro & Jobber
SERVICETITAN SAYS ONE THING. QUICKBOOKS SAYS ANOTHER.
The most common sync breaks between ServiceTitan, Housecall Pro, Jobber and QuickBooks, and how to spot them before month-end.
Read It 03
Cleanup & Catch-Up
MONTHS BEHIND? HERE'S HOW CATCH-UP ACTUALLY WORKS.
What a cleanup covers, what we need from you, and how to get current before your CPA starts asking.
Read It 04
Payment Processors
STRIPE, SQUARE AND THE CASE OF THE MISSING FEES
Processors deposit net amounts. Here's how gross sales, fees, refunds and chargebacks should land in the books.
Read It 05
QuickBooks How-To
THAT TRANSFER ISN'T INCOME
Moving money between your own accounts can puff up both sides of your P&L. How to record it right.
Read It 06
Payroll
YOUR PAYROLL ENTRY IS LYING TO YOU
Why one net payroll number isn't enough, and how to split wages, employer taxes, benefits and liabilities.
Read It 07
Payroll
PAYROLL LIABILITIES THAT WON'T GO AWAY
Taxes and withholdings that were paid months ago but still sit on the balance sheet, and how to clear them.
Read It 08
Job Costs & COGS
COST OF GOODS SOLD FOR THE TRADES: WHAT GOES ABOVE THE LINE
Labor, materials, subs, permits and merchant fees vs overhead, so gross profit actually means something.
Read It 09
QuickBooks How-To
'ASK MY ACCOUNTANT' IS NOT AN ACCOUNT
Garbage-can accounts, a bloated chart of accounts, and how to clean them up for good.
Read It 10
QuickBooks How-To
YOUR TRUCK IS NOT AN OFFICE EXPENSE
Vehicles, equipment and big improvements belong on the balance sheet. The basics of fixed assets and depreciation entries.
Read It 11
QuickBooks How-To
THE LOAN PAYMENT ISN'T ALL EXPENSE
Loan proceeds aren't income, and every payment needs principal and interest split out.
Read It 12
Year-End & Your CPA
YEAR-END WITH YOUR CPA: WHAT TAX-READY BOOKS LOOK LIKE
What your CPA needs from your books, and how we work with them so tax season goes faster. Your CPA files; we hand them clean books.
Read ItREADING ABOUT IT IS GOOD. FIXING IT IS BETTER.
If you saw your books in any of these posts, Mo's seen worse. Book a no-cost discovery call.